Medical And Strategic Communications WORK REQUEST

Thank you for submitting a work request to MASC. Please complete the form below and click the SUBMIT button once you have included all of your information. If you have questions, please contact Tracy McGill at (318) 675-5260.
 

► PROOFING: Medical and Strategic Communication (MASC) is NOT responsible for proofing information submitted for graphic design with the exception of references to the institution, one of our schools and/or logo usage.  If your document includes an incorrect reference to the institution or one of our three schools, MASC will correct.  We will also replace an incorrect logo.  

If you need your document proofed before sending to Medical and Strategic Communication, please engage the writing consultant in the library at https://lsuhs.tdnetdiscover.com/pages/7266/writing_consultants.  Response time for proofing will be dependent on deadlines of previously received projects.

► EVENT DATES: Event hosts are responsible for adding their event to the institutional calendar at inside.lsuhs.edu/inside-calendar. Please be aware that conflicting events will impact available resources for the event.

CONTACT INFORMATION

Which entity will this work be for? *
Which School are you part of? *
DUE DATE
When choosing the due date, please consider the number of departments and projects that may be ahead of your work request and allow a minimum of 5 working days. Our department processes jobs and adds them to the queue in the order they are received. Please call 318-675-5260 if you are concerned about your timeline.
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WORK BEING REQUESTED

Have you already spoken to someone in MASC about this project?
PLEASE NOTE: The project may be assigned to someone other than the person you spoke with. Please include all instructions and attachments below. *
Choose all that apply for an LSUHS Department *
Choose the work needed for your student group below (check all that apply) *
Choose all that apply for Ochsner LSU Health Shreveport (Hospitals / Clinics) *
Choose all that apply for the LSUHS Foundation *
Choose all that apply for individuals at LSUHS or other persons *

FLYER APPROVAL

Please upload the flyer(s) that you need to be approved below. Your Student Affairs representative will be notified to review the flyer first. Someone from MASC will let you know if the flyer is approved or what changes are needed. 

GRAPHIC DESIGN

What type of work are you requesting? (check all that apply) *

BUSINESS CARDS, LETTERHEAD, ENVELOPE

Which item are you requesting? (check all that apply) *

LSU Health Shreveport now uses Design Conductor for all new and updated business cards, letterhead, and envelopes.

• Visit https://bit.ly/dc-lsuhs

• If you haven’t created a Design Conductor account, click on Register and fill in the steps to create your Design Conductor account. (On a smartphone, hit the three lines in the top right corner of the page to navigate to the Register link)

PLEASE REGISTER USING YOUR @lsuhs.edu EMAIL ADDRESS — do not use a personal email account like Gmail or Yahoo — those will be removed.

Choose the appropriate template for your needs. Once you have entered your information, a proof will be sent to Medical and Strategic Communications. Upon approval, you will be notified to submit a print shop work request.

If you have questions, please call 318-675-5260.

DO NOT HIT SUBMIT BUTTON BELOW.

BUSINESS CARDS

Is this an update to an existing business card? *

LETTERHEAD

Is this an update to an existing letterhead? *

ENVELOPES

Is this an update to an existing envelope? *

PRESCRIPTION PADS

LOANABLE ASSETS

MASC has limited quantities of various display stands available for check out. You can see a listing of all available items with photos - CLICK HERE. To determine availability of an item in advance, Call 675-5260.
 
ACCOUNT INFORMATION: Although we do not charge for Loanable Assets, we do request your account information. No charges will be assessed if undamaged items are returned within 5 working days of completion of event. Material charges, if requested, are additional.

For Audio Visual (A/V) requests, contact the IT Service Desk at 318-675-6506.
What would you like to check out? *
 
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PHOTOGRAPHY

Please contact Photography at trey.lankford@lsuhs.edu OR 675-5276 before submitting the work request in order to verify the availability of the photographer at your desired time. Please note, a work request will need to be completed for all photography.

Will this work request include any billable photography for a Department? (check all that apply) *
Will this work request include any billable photography for an individual? (check all that apply) *
Open studio hours are Mondays from 1:00 pm to 4:00 pm and Thursdays from 9:00 am to 11:00 am. Appointments are required for times outside of these hours.
 
If you have a lab coat please bring it for your portrait.
 
An hourly rate of $35.00/hour per photographer will be charged for entities outside LSUHS and all events (including LSUHS events) occurring outside of regular working hours--Monday through Friday, 8:00 am until 4:30 pm to cover overtime. Location photography occurring outside of Shreveport/Bossier City will also be charged for travel expenses.
 
For print costs, please contact Photography.
 
For Audio Visual (A/V) requests, contact the IT Service Desk at 318-675-6506.

VIDEO SERVICES

Will this work request include any billable videography? (check all that apply) *
Please contact Video Services at 675-8236 before submitting the work request in order to verify the availability of the videographer at your desired time. Please note, a work request will need to be completed for all videography.
 
An hourly rate of $35.00/hour per videographer will be charged for entities outside LSUHS and all events (including LSUHS events) occurring outside of regular working hours--Monday through Friday, 8:00 am until 4:30 pm to cover overtime. Location videography occurring outside of Shreveport/Bossier City will also be charged for travel expenses.
 
For Audio Visual (A/V) requests, contact the IT Service Desk at 318-675-6506.

STRATEGIC COMMUNICATIONS

Thank you for contacting MASC to discuss Strategic Communication, Planning, and Marketing for your department or institutional event.

We can help you to:

• Develop a brand compliant identity
• Gain broader exposure
• Improve recruitment materials
• Enhance campus communication
• Assess the current or potential needs of faculty, staff, and students.

This consultation is provided free of charge.
Someone in our office will be in contact with you to discuss the next step.

DIGITAL EMAIL NEWSLETTER

Digital newsletters are designed using a template set up for individual departments / programs. The cost to send a digital newsletter is $10 per email for up to 1,000 recipients. 
 
Someone in MASC will be in contact with you to discuss the next steps.

POSTER DESIGNING

Please submit your poster to MASC at your earliest opportunity to insure that there is enough time to complete the project by your deadline. For most posters there is a minimum five (5) business days turnaround, requests for posters to be delivered in less than five (5) business days will incur rush charges that are applied relative to the number of days of lead time provided.
 
If you want this poster printed, also select "Printed Materials" above and check "Poster".
Is this for a Poster Session? *
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FORMS

For Forms, please submit your information to MASC at your earliest opportunity to insure that there is enough time to complete the project by your deadline.
Is this an update to an existing form? *

ILLUSTRATION

For Illustrations, please submit your information to MASC at your earliest opportunity to insure that there is enough time to complete the project by your deadline. For most illustrations there is a minimum ten (10) business day turnaround. Additional time may be required due to complexity or scheduled workload.
Is this an update to an existing illustration? *

BROCHURE

For BROCHURE Design and Updates, Please submit your information to MASC at your earliest opportunity to insure that there is enough time to complete the project by your deadline. For most brochures there is a minimum five (5) business day turnaround. Additional time may be required due to complexity or scheduled workload.
Is this an update to an existing Brochure? *
Will the Brochure be mailed? *
Does the Brochure need to fit in an envelope? *

FLYER

For Flyers, please submit your information to MASC at your earliest opportunity to insure that there is enough time to complete the project by your deadline. For most flyers there is a minimum five (5) business day turnaround. Additional time may be required due to complexity or scheduled workload.
Is this an update to an existing flyer? *

INVITATION

For Invitations, please submit your information to MASC at your earliest opportunity to insure that there is enough time to complete the project by your deadline. For most invitations there is a minimum five (5) business day turnaround. Additional time may be required due to complexity or scheduled workload.
Is this an update to an existing Invitation? *
Will the Invitation be mailed? *
Does the Invitation need to fit in an envelope? *

SAVE THE DATE

Please submit your information to MASC at your earliest opportunity to insure that there is enough time to complete the project by your deadline. For most Save The Dates there is a minimum five (5) business day turnaround. Additional time may be required due to complexity or scheduled workload.
Is this an update to an existing Save the Date? *
Will the Save the Date be mailed? *
Does the Save the Date need to fit in an envelope? *

PRINTED MATERIALS

What type of work are you requesting to be printed? *
What are you requesting to be printed? *
Which of these are you requesting to be printed? *
MASC does not print any other items besides those listed in this section. For printing needs other than these, please contact the Print Shop at 318-675-5041.

POSTER PRINTING

What type of poster is this? *
Is this poster being designed by MASC in this work request? *
If this poster was designed already in a previous work request, please include this information in the ADDITIONAL INSTRUCTIONS section below.
EXPRESS POSTER PRINTING FOR POSTER SESSIONS ONLY!
 
EXPRESS POSTER is up to 44 x 72 inches in size. There is no proof provided and we do not edit the poster. Material upgrades are available for additional charge, specify in the Additional Instruction section. Express Posters have a 24 hour turnaround time, that does not mean “same day”. If you require same day delivery there may be a rush charge applied depending on our current production schedule.
PLEASE NOTE: NO black or dark backgrounds on posters.
 
COST:
$50 for printing on Semi-gloss Paper
$100 for printing on Water-resistant Satin Cloth
Rush charges are $20 applied to each poster for same day delivery.
 
POSTER SESSION POSTERS require a minimum of 5 days for design and printing. However, it may take up to two weeks in some cases. The maximum poster size is up to 44 x 72 inches in size.
PLEASE NOTE: NO black or dark backgrounds on posters.
 
COST:
$50 for printing on Semi-gloss Paper
$100 for printing on Water-resistant Satin Cloth
Rush charges are $20 applied to each poster for same day delivery.
 
COST:
$50 for printing on Semi-gloss Paper
$100 for printing on Water-resistant Satin Cloth
Rush charges are $20 applied to each poster for same day delivery.
PLEASE NOTE: NO black or dark backgrounds on posters.
EXPRESS POSTER DIMENSIONS
Our printer is limited to 44 x 72 inches in size. Please refer to the specifications for your poster session event and provide the size needed below.
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What type of material do you want your Poster printed on? *
 
Cardboard Shipping Tube for Poster? *

SIGNAGE

SIGNAGE FOR USE ON EASELS, SIGN FRAMES, OR WIRE STAKES
 
Please submit your information to MASC at your earliest opportunity to insure that there is enough time to complete the project by your deadline. For most signs there is a minimum five (5) business day turnaround. Additional time may be required due to complexity or scheduled workload.
 
Click here for a PRICE LIST
Is this an update to existing Signage? *

DOOR SIGNS

Size of sign?

BANNER / X-STAND BANNER

Please submit your information to MASC at your earliest opportunity to insure that there is enough time to complete the project by your deadline. For most banners there is a minimum five (5) business day turnaround. Additional time may be required due to complexity or scheduled workload.
Standard Banner Design Sizes
3' x 6' 
3' x 8'
Custom banner sizes are available. Contact MASC at 318-675-5271.
 
X-STAND Vertical Banner Sizes 
36" x 74"
Standard Banner Materials / Cost
3' x 6' - Water-resistant Polypropylene is $65
3' x 8' - Water-resistant Polypropylene is $85
Other material options are available. Contact MASC at 318-675-5271.
 
X-STAND Vertical Banner Materials / Cost
36" x 74" - Water-resistant Polypropylene with grommets is $67
(Contact 318-675-5260 for stand availability)
Is this an update to an existing Banner? *
What type of material do you want your Banner printed on? *
 
Cardboard Storage Tube for Banner? *

ANNUAL REPORT OR OTHER TYPE OF REPORT

Please submit your information to MASC at your earliest opportunity to insure that there is enough time to complete the project by your deadline. For most annual reports there is a minimum ten (10) business day turnaround. Additional time may be required due to complexity or scheduled workload.
 
Please upload the information for your report below.

NEWSLETTER / MAGAZINE

Please submit your information to MASC at your earliest opportunity to insure that there is enough time to complete the project by your deadline. For most newsletters/magazines there is a minimum ten (10) business day turnaround. Additional time may be required due to complexity or scheduled workload.
Is this an update to an existing Newsletter or Magazine? *
Does the cover need to be printed on a heavier paper such as card stock? This will increase printing costs. * 🛈
Will the newsletter/magazine be mailed? *
Does the Newsletter/Magazine need to fit in an envelope? *

OTHER CUSTOM DESIGN WORK

How will this be used: *

ADDITIONAL INFORMATION & INSTRUCTIONS (AS NEEDED)


Please allow sufficient time to complete your project or rush charges may be incurred. If you are unsure how much time your project will take, please contact MASC at 675-5271 to discuss your project.

ACCOUNT INFORMATION

If you are not sure what account information is needed, please contact your department business manager or contact us for assistance via email to Tracy.McGill@lsuhs.edu or call 318-675-5260
Account Number (Please enter the entire PS Chart string in the fields below as described in the box)
If using SELF PAY, please note that once the project is completed, you will be sent an invoice from MASC. Prior to picking up your item, you will need to go to the BURSAR'S OFFICE and make your payment. Once paid, you will bring your receipt to MASC to pick up your item. The Bursar's Office is located on the 1st Floor of the Medical School and their office hours are M-F, 8:15am - 3:15pm.
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