RAF In Person Event Application

IMPORTANT: Kindly fill out the below form in its entirety, and be certain to plan your fundraiser to make 3 times over the projected costs.

Fundraisers must be approved by C.A.R. staff before being promoted or taking place. Now, in addition and effective immediately—even for those already being planned or that have been approved – all associations must provide a budget reflecting estimated contributions and costs when submitting a fundraiser along with other required information related to the fundraiser.

A fundraiser will not be approved unless the projected funds raised are at least 3 times the projected costs. Additionally, if an approved fundraiser does not actually meet this threshold – that is, if a fundraiser either costs more than 1/3 the amount actually contributed, then all contributions will be returned to the contributors and the AOR will not be reimbursed for the expenses of the event. If funds are returned to the local association for not meeting these fundraising requirements, the AOR and contributors will not receive participation credit.

Examples:

1. Association requests approval of a RAF fundraiser with an estimated cost of $500 and projected contributions of $1,600. This fundraiser would be approved since the projected funds raised are more than 3 times the projected costs.

2. Association requests approval of a RAF fundraiser with an estimated cost of $2,000 and projected contributions of $4,500. This fundraiser would not be approved because it is not projected to bring in 3 times the costs. Either costs would have to be reduced, or the association would have to find a way to increase projected contributions to $6,000, 3 times costs.

*Please Note: Submission of this form does not guarantee approval of your fundraiser. A member of the C.A.R. staff will contact you with further details.

Questions | Lisa Edwards, 916-492-5211 or lisae@car.org

Katie Kerner, 916-292-2457 or katiekmk@car.org

Association Information

Today's Date *

Association Name *

AOR Street Address *

City *

State *

Zip Code *

Contact Information

First Name *

Last Name *

AOR Title *

Cell Phone Number *

Email Address *

Event Information

Event Date *

Start Time *

End Time *

Event Address & Location (as applicable) *

Event Name (as applicable)

Event Description

What is the per person cost to attend the event? *

How do guests register or RSVP for the event? *

What is the purpose and theme, as applicable, for this event? *

Will the event have a program? *

Will the event have a special guest speaker, and if so, who? *

Do you plan to serve food and drinks, and if so, what kind (i.e. taco bar and beer): *

Are there any event highlights you'd like to share (i.e. is it family friendly, do you plan to play games, etc.)? *

Notes

In Person Event Budget

Please fill in the anticipated costs per line item (enter 0 if not applicable): *

	$ Amount
Food	$ Amount
Liquor	$ Amount
AV	$ Amount
Photography	$ Amount
Invitations	$ Amount
Postage	$ Amount
Name Tags	$ Amount
Catering Equipment	$ Amount
Room Cost	$ Amount
Decorations	$ Amount
Sales Tax	$ Amount
Miscellaneous	$ Amount

Estimated Grand Total of Event Costs (sum total of expenses above): *

Projected RAF Contribution Amount (how much do you expect to raise): *

Submission Process

Have you applied for any RPAC fundraising grants? *

Yes

If you selected "Yes," please list the date and amount requested:

Please check the box acknowledging that all RAF fundraising activities, i.e. sweepstakes, in-person events, etc., must be reimbursed through your LCRC (Local Candidate Recommendation Committee) sub-account. *

I acknowledge

Please attach a high resolution file of your Association's logo: *

Questions | Lisa Edwards, 916-492-5211 or lisae@car.org

Katie Kerner, 916-292-2457 or katiekmk@car.org