FERPA

Family Educational Rights and Privacy Act (FERPA) Details and Information

 

Federal law requires International Air and Hospitality Academy, Inc. (IAHA) (includes: Northwest Culinary Institute, Northwest Railroad Institute and Northwest Renewable Energy Institute) to annually notify current students of their rights under the Family Educational Rights and Privacy Act (FERPA). Under FERPA, a student has the following rights.

 

  1. The right to review and inspect their education records. Education records are defined as those records that are directly related to a student and are maintained by IAHA or by a party acting for IAHA. Except under one of the special conditions described below, a student must submit a signed and dated written consent to the Education Department of IAHA before IAHA may disclose personally identifiable information from the student’s education records. The written consent must state: The purpose of the disclosure; Specify the records that may be disclosed; Identify the party or class of parties to whom the disclosure may be made; and be signed and dated.

 

Consent not required 34 CFR 99.31: A school may disclose personally identifiable (directory) information without student consent to the following parties: School officials with legitimate educational interests. U.S. Comptroller General, U.S. Attorney General, U.S. Department of Education. State and local officials. Authorized organizations conducting educational research. Accrediting agencies, Alleged victim of a crime, Parent of a dependent student as defined by the IRS, Parent of a student under 21 regarding the violation of a law regarding alcohol or drug abuse.

 

  1. The right to seek amendment of the students’ records that the student believes is inaccurate, misleading, or otherwise in violation of the student's privacy rights. IAHA ensures that students are allowed to amend inaccurate information contained in their records. If a request is denied, the school allows the student to challenge the contents of the education records, on the grounds that the records are inaccurate, misleading, or violate the rights of the student. A student is required to notify (in writing) the IAHA official responsible for the record, identifying the part of the record they want changed, and specifying why it is misleading or inaccurate. If IAHA decides not to amend the record, IAHA will let the student know within a reasonable time of the decision and advise the student of his or her right to a hearing regarding the challenged record.

 

  1. The right to consent to disclosure of personally identifiable information contained in the student's education records, except for when consent is not required by FERPA. FERPA does not require a student's consent when disclosure is to other school officials with legitimate educational interests. A school official is a person employed by the college in an administrative, supervisory, academic or research, a person serving on the Board of Trustees, or support staff position; a person or company with whom the college has contracted or appointed as its agent; or a student serving on an official committee or assisting another school official in performing the official's tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her educational responsibilities. IAHA may disclose a student's education records to other institutions if the student seeks or intends to enroll in the other institution and the institution has requested the records. Information from a student's education records may be released to appropriate persons in connection with a health or safety emergency.

 

FERPA also allows colleges to disclose a student's directory information without consent, but the student may request that his/her directory information not be released. If the student wishes to make such a request, he/she must do so according to procedures outlined in Directory Information Restriction (see section 5).

 Patriot Act changes to FERPA:

In response to the terrorist attacks on the United States that took place on September 11, 2001, Congress made changes to FERPA. Section 507 of the USA Patriot Act amended FERPA, which now contains 16 exceptions to the general rules. Public Law 107-56; DCL April 12, 2002. The school complies with the changes made to FERPA as a result of the USA Patriot Act as outlined in DCL April 12, 2002

 

Directory Information Includes

  • Name (including any former name) Address (local and permanent) • Telephone Number • Internet (E-mail) Address
  • Date and Place of Birth Current Enrollment Status • Dates of Attendance • Degree(s) Conferred • Honors and Awards
    • Major and Minor Field of Study Previous Institution(s) Attended• Photographs and Video

Directory Information CANNOT Include Student's:

  • IAHA School ID Number Social Security Number • Race • Ethnicity • Nationality • Gender
 
  1. The right to file a complaint with the Department of Education, Family Compliance Office, concerning alleged failures by IAHA to comply with the requirements for FERPA, complaints should be addressed to the Family Policy Compliance Office, U.S. Department of Education, 400 Independence Avenue, SW, Washington, DC 20202-4605.

Parent's Access to a Student's Records

At the postsecondary level, parents have no inherent rights to access or inspect their son or daughter's education records. This right is limited solely to the student. At IAHA, records may be released to parents only if they have been given a written release by the student or in compliance with a subpoena.

  1. Students have the right to restrict disclosure/release of directory information by filling out a written request indicating “Do Not Release". This form can be obtained from the Financial Aid Director or the Director of Education.

 

What it means to restrict information:

When you restrict the release of directory information, the above information will not be released. You will be required to present photo identification when you wish to inquire about your own academic or registration history. Information will not be provided to anyone, including persons who claim to be you, parents, relatives, friends, other students, or prospective employers, who may wish to contact you or verify your status at the college, without written authorization from you in person.

 

Restricted directory information is made available where an emergency is involved, at the direction of a subpoena or court order, to IAHA staff and faculty with a legitimate educational need to know, or in other limited situations described in this notification. Duration of the restriction: The restriction of information is permanent until you request, in writing, that it be removed. The restriction will remain in place even after you have stopped attending or have graduated from the college.

 

A health and safety exception permits the disclosure of personally identifiable information from a student’s record in case of an immediate threat to the health or safety of students or other individuals.

The school follows the provisions outlined in the regulations as follows:

  • The school only discloses personally identifiable information from an education record to appropriate parties in connection with an emergency if knowledge of the information is necessary to protect the health or safety of the student or other individuals.

 

Crisis Situations/Emergencies

If non-directory information is needed to resolve a crisis or emergency situation, an education institution may release that information if the institution determines that the information is "necessary to protect the health or safety of the student or other individuals." Factors considered in making this assessment are: the severity of the threat to the health or safety of those involved; the need for the information; the time required to deal with the emergency; and the ability of the parties to whom the information is to be given to deal with the emergency.

 
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In addition to the “Directory Information”, I give permission for International Air Academy, Inc. to release additional (non-directory) information to the person(s) designated below: *
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International Air and Hospitality Academy
2901 E Mill Plain Boulevard
Vancouver, WA 98661
1(800) 868-1816
www.aha.edu